Sample Deliverable
HOA / Facility Exterior Record
A sample structure for associations, property managers, condo boards, apartments, resorts, and facilities that need organized visual records.
Example managed-property record
| Area | What it contains | Use |
|---|---|---|
| Common Areas | Entrances, signage, clubhouses, pools, parks, ponds, walkways, roads, gates, and amenity areas. | Board records and vendor planning. |
| Building Exteriors | Exterior elevations, rooflines, drainage context, parking areas, and visible facade conditions. | Maintenance planning and comparison records. |
| Storm-Season Baseline | Pre-season exterior record with date-based folders and overview images. | Before conditions change. |
| Optional Follow-Up | Post-event, quarterly, semiannual, or annual comparison visit. | Change documentation over time. |
Best next step: Request a property manager documentation plan when the property has multiple buildings, common areas, or shared decision makers.